With usual conventional tools like emails, papered documents, and excel sheets, HRs are prone to missteps. These include payroll processing errors, resource crunch, and compliance issues. 

Even Google Forms are not efficient to periodically measure, monitor, and manage employees’ leaves.

So, it’s imperative to know thebenefits of an online leave management system. Additionally, such knowledge simplifies the decision to invest in SaaS solutions to manage employee leaves without human errors.

7 Benefits Of An Online Leave Management System Are:

1. Secured data:

Physical records are prone to accidents like loss of information due to negligence, mismanagement, or other hazardous reasons. But digital employee data overcomes these challenges.

Server time and backup security are guaranteed when using anonline leave management portal. In addition, HRs then don’t have to worry about their employees' leave and attendance data. 

Whenever an employee punches in the system, it’s recorded as long as the login ID and password are maintained. 

That’s one core advantage of using leave management software available on the cloud. Its best example right now is uKnowva HRMS. It’s accessible anywhere with four layers of security to protect attendance and leave management data sets. 

2. Access real-time analytics:

Another growing advantage ofonline leave management tools is this one. HRs and employers get ready-made analytical reports integrated with regular check-ins and check-outs of their employees. 

From there, they can get knowledge about their punctual employees. It sets the ground for noting those employees who are habitually late or are applying for unnecessary leaves. 

Afterwards, HRs can take corrective measures to resolve issues like an increase in absenteeism before the attrition rate spikes in the firm. But, again, that’s majorly possible with real-time analytics reports only. Because then the figures posted in those reports will not be stale. 

HRs or TLs can take corrective measures to overcome absenteeism by conducting interviews and surveys. They must know why it is happening or what is troubling their employees to the extent of applying for consequent leaves. 

3. Smartly manage employee vacations:

A smart and streamliningleave management system like uKnowva helps HRs to manage their employees’ vacations. 

They can list restricted, compulsory, public, sick, and other emergency leaves in the system beforehand. These leaves are entered into the system as per the company’s policies. 

Afterwards, employees can check the leaves they are entitled to from the system without HRs’ external help. This practice invites more transparency between employers and employees. 

Each hired employee – remote worker or otherwise, would know their entitled leaves. So, there’s no room for ambiguity or confusion. If there is any, they can go to the “my leaves” section to check the leaves left for the month/year. 

Besides that, HRs allot leaves to different employees accordingly to regularly manage the overall workforce and attendance. 

4. Easy audits for all leaves:

One of the most importantbenefits of an online leave management system is to audit the total number of leaves. In addition, HRs need to keep a check on rejected, applied, and/or approved leaves. 

From the stats generated from these categories, leaders know which employee is a job fit for the firm. Other than that, they know how many days are getting clocked in by the employee at the cost of the company. 

Further, auditing the leaves helps team leaders manage their teams effectively. This way, no more than certain people can be absent on the same day. 

That is to maintain the smoothness of deliverables expected from a team, especially when projects are in the pipeline. 

Besides that, these reports are forwarded to the audit team later on. They need to check whether the company is rightly paying their employees as per the day and efforts put in. 

Moreover, with theleave management portal, the data is never lost. So, auditing of leaves to be measured and managed can be done at a point in time with simple log-in details from the admin account. 

5. Enhanced accessibility of the leave management system:

HRs can access online leave and attendance management systems from anywhere – using any smart device. This gives them plus points of accessibility. So, they can access their employees’ leave details whenever there is an issue or demand from the management. 

It does not hinder their daily auditing or operational activities from tracking employee workflow and leaves allotted. 

This practice makes HR admins' and team leaders' activities smoother than before. For example, they wouldn’t have to ask their employees to send their leaves data on excel or paper. Rather, it’s already available in the system without bias.

The same is for employees’ perspectives. They can track their leaves: rejected, allotted, and pending. That is for every given month, quarter, or year. 

Afterwards, they can play their vacations effectively to maintain their wellbeing and happiness factor throughout their tenure. 

Besides that, employees have features to regularise their attendance markings to manage their leaves and half-days in anonline leave management system. This practice welcomes more transparency and trust factor between team leaders and their subordinates.

6. Improvement in admin experience:

Leave management can be cumbersome for HRs and admins in a growing company. It’s too tough to monitor leaves of 100-500 employees every day using conventional methods explained in the introduction. 

That’s why thebenefits of an online leave management system include this point. Because one of the focal points of on-cloud systems is to streamline, automate, and fasten up admin operations. 

HR admins can remove or add bulk employees using these tools or software within a few clicks. 

Their history of leaves would remain in the system for audit purposes. But admins find it easy to configure leaves of multiple employees at once. It saves their money, efforts, and total time investment in tracking employees’ leaves and affected efficiency rates. 

7. No paperwork as such!

HRs and employees enjoy the interactive and immersive experience of anonline leave management portal. Using that means they are no longer dependent on highly vulnerable methods: paper, excel, or outdated apps. 

Instead, within a point-and-click system on the cloud, HRs and organisation’s employees supervise their leaves. 

They no longer have to stack documents of leaves and attendances in a corner. Instead, all important data on employee leaves and attendances gets stored in the system with regular backups and guaranteed server uptime. 

The system is highly accessible, dependable, reliable, and scalable. In other words, the company can continue to hire more people. In addition, the system would not overload – depending upon the plans taken as well. 

Conclusion:

Next-gen HR executives and employers need to acknowledge the increasingbenefits of an online leave management system. Because only then they will execute the system properly in their firms to provide their employees an automated, immersive, and helpful experience. 

For new HRs and managers, the 7 benefits explained above give a basic understanding of leave management portals online. Afterwards, they can surmise whether they are ready for the HRMS or not – in the purview of their workforce bandwidth. 

 Using old school technology, it was never easy for a human resource professional to track and manage employee leave while adhering to the organisation's leave policy.

The arduous process of coordinating all those urgent and frequent leave requests, which often come in the form of emails, phone calls, text messages, and other forms of communication, adds to the drudgery.

This is a problem that every HR department deals with on a regular basis. During onboarding, one of the first questions employees have is regarding the procedure of taking vacation time. It's possible that the queries will revolve on leave policy or how to apply for sick leave.

However, it is undoubtedly one of the most popular advantages that employees desire to learn more about.

When it comes to employee attendance and leave management system, the manual procedure is frequently the cause of not just increased salary expenditures, but also sub-optimal staff productivity.

Regardless of how comprehensive your leave policy is, it must be communicated, and a leave management system must be in place to make leave approvals easy for both employees and management.

 What is leave management?

 In light of the ongoing Covid Pandemic, companies are going out of their way to provide employees with a range of leave that are customisable to the employee in the pandemic that range from sick leaves to emergencies like state and country lockdowns.

Organisations are also making way to  include more unusual options like bereavement and sabbatical leaves, as well as the more common paid sick leave.

Leave management is the practice of coordinating time-off requests so that productivity is not affected and employees can take vacation when they desire.

So, what is a leave management system, exactly?

A leave management system, as the name implies, is a system that handles/manages employee leaves and allows firms to track their performance, leave usage, and so on.

Whether large or small, businesses are increasingly using automated leave management solutions. For a little fee, such systems offer a variety of services to simplify HR operations and eliminate the risk of human error. 

uKnowva HRMS is the ideal one-stop shop for leave management and other HRM solutions!

Here are a few reasons why your company should implement an employee leave management system as soon as possible:

Increased accuracy and time savings

Inefficiencies abound in today's manual leave management systems. As previously stated, the HR manager is responsible for following up on all leave requests and keeping track of each employee's leave balances.

As the organisation grows, the time it takes to process these requests will grow as well.

Errors, oversight, and manipulation are all too often in manual operations. However, with an automated leave management system, you may expect greater accuracy and fewer mistakes without having to sift through voluminous files, data sets, and paperwork.

Even minor changes in attendance, departures, work assignments, reimbursements, and other factors can be recorded and taken into account when processing salaries and other payments.

Cost savings

If not managed properly, leave and absence can have a significant impact on payroll and project expenditures, and in a longer run, disrupts company budget planning too!. This might result in exorbitant costs in huge organisations.

Because every leave can be monitored and accounted for, automating employee leave management can help you save a lot of money.

Improves Employee satisfaction

Employee satisfaction can be improved by using online leave management tools. Employees can apply for leaves and line managers can accept them because the procedure is transparent. Employees can use the system to keep track of their unused vacation time. Employees who have not taken leave in a long time can be coached to take scheduled leaves in order to achieve a better work-life balance. Premium HRMS software, such as uKnowva HRMS, even tracks employee overtime and makes sure it’s factored into payroll processing.

Employee satisfaction and attrition are improved as a result of the organisation's initiatives.

End Line:

The nominal installation cost of HRMS software has been properly validated when compared to the advantages. Leave management systems to have several benefits to offer, regardless of the size of your firm.

As profit margins narrow and companies fight to retain talent, investing in a leave management system can save money by reducing costs associated with lower productivity and employee turnover.