With usual conventional tools like emails, papered documents, and excel sheets, HRs are prone to missteps. These include payroll processing errors, resource crunch, and compliance issues.
Even Google Forms are not efficient to periodically measure, monitor, and manage employees’ leaves.
So, it’s imperative to know thebenefits of an online leave management system. Additionally, such knowledge simplifies the decision to invest in SaaS solutions to manage employee leaves without human errors.
Physical records are prone to accidents like loss of information due to negligence, mismanagement, or other hazardous reasons. But digital employee data overcomes these challenges.
Server time and backup security are guaranteed when using anonline leave management portal. In addition, HRs then don’t have to worry about their employees' leave and attendance data.
Whenever an employee punches in the system, it’s recorded as long as the login ID and password are maintained.
That’s one core advantage of using leave management software available on the cloud. Its best example right now is uKnowva HRMS. It’s accessible anywhere with four layers of security to protect attendance and leave management data sets.
Another growing advantage ofonline leave management tools is this one. HRs and employers get ready-made analytical reports integrated with regular check-ins and check-outs of their employees.
From there, they can get knowledge about their punctual employees. It sets the ground for noting those employees who are habitually late or are applying for unnecessary leaves.
Afterwards, HRs can take corrective measures to resolve issues like an increase in absenteeism before the attrition rate spikes in the firm. But, again, that’s majorly possible with real-time analytics reports only. Because then the figures posted in those reports will not be stale.
HRs or TLs can take corrective measures to overcome absenteeism by conducting interviews and surveys. They must know why it is happening or what is troubling their employees to the extent of applying for consequent leaves.
A smart and streamliningleave management system like uKnowva helps HRs to manage their employees’ vacations.
They can list restricted, compulsory, public, sick, and other emergency leaves in the system beforehand. These leaves are entered into the system as per the company’s policies.
Afterwards, employees can check the leaves they are entitled to from the system without HRs’ external help. This practice invites more transparency between employers and employees.
Each hired employee – remote worker or otherwise, would know their entitled leaves. So, there’s no room for ambiguity or confusion. If there is any, they can go to the “my leaves” section to check the leaves left for the month/year.
Besides that, HRs allot leaves to different employees accordingly to regularly manage the overall workforce and attendance.
One of the most importantbenefits of an online leave management system is to audit the total number of leaves. In addition, HRs need to keep a check on rejected, applied, and/or approved leaves.
From the stats generated from these categories, leaders know which employee is a job fit for the firm. Other than that, they know how many days are getting clocked in by the employee at the cost of the company.
Further, auditing the leaves helps team leaders manage their teams effectively. This way, no more than certain people can be absent on the same day.
That is to maintain the smoothness of deliverables expected from a team, especially when projects are in the pipeline.
Besides that, these reports are forwarded to the audit team later on. They need to check whether the company is rightly paying their employees as per the day and efforts put in.
Moreover, with theleave management portal, the data is never lost. So, auditing of leaves to be measured and managed can be done at a point in time with simple log-in details from the admin account.
HRs can access online leave and attendance management systems from anywhere – using any smart device. This gives them plus points of accessibility. So, they can access their employees’ leave details whenever there is an issue or demand from the management.
It does not hinder their daily auditing or operational activities from tracking employee workflow and leaves allotted.
This practice makes HR admins' and team leaders' activities smoother than before. For example, they wouldn’t have to ask their employees to send their leaves data on excel or paper. Rather, it’s already available in the system without bias.
The same is for employees’ perspectives. They can track their leaves: rejected, allotted, and pending. That is for every given month, quarter, or year.
Afterwards, they can play their vacations effectively to maintain their wellbeing and happiness factor throughout their tenure.
Besides that, employees have features to regularise their attendance markings to manage their leaves and half-days in anonline leave management system. This practice welcomes more transparency and trust factor between team leaders and their subordinates.
Leave management can be cumbersome for HRs and admins in a growing company. It’s too tough to monitor leaves of 100-500 employees every day using conventional methods explained in the introduction.
That’s why thebenefits of an online leave management system include this point. Because one of the focal points of on-cloud systems is to streamline, automate, and fasten up admin operations.
HR admins can remove or add bulk employees using these tools or software within a few clicks.
Their history of leaves would remain in the system for audit purposes. But admins find it easy to configure leaves of multiple employees at once. It saves their money, efforts, and total time investment in tracking employees’ leaves and affected efficiency rates.
HRs and employees enjoy the interactive and immersive experience of anonline leave management portal. Using that means they are no longer dependent on highly vulnerable methods: paper, excel, or outdated apps.
Instead, within a point-and-click system on the cloud, HRs and organisation’s employees supervise their leaves.
They no longer have to stack documents of leaves and attendances in a corner. Instead, all important data on employee leaves and attendances gets stored in the system with regular backups and guaranteed server uptime.
The system is highly accessible, dependable, reliable, and scalable. In other words, the company can continue to hire more people. In addition, the system would not overload – depending upon the plans taken as well.
Next-gen HR executives and employers need to acknowledge the increasingbenefits of an online leave management system. Because only then they will execute the system properly in their firms to provide their employees an automated, immersive, and helpful experience.
For new HRs and managers, the 7 benefits explained above give a basic understanding of leave management portals online. Afterwards, they can surmise whether they are ready for the HRMS or not – in the purview of their workforce bandwidth.
Go paperless withbiometric attendance and save the total average of time or cost involved. The digital biometric system boosts productivity, overcomes theft or manipulation, and other downsides.
Understand more about its functionality in terms of its main advantages below. Then you will have a better idea ofhow the biometric attendance system works and how your organisations can leverage it.
Don’t worry about the employee data storage and history while using the uKnowva virtualbiometric attendance system. It automatically creates a backup on the predefined time.
No one gets to mess up with the data sets or the history. It directly gets interlinked with the real-time punch ins/outs by active system users.
Reporting managers can audit the reports whenever required if the backup is on time. So, that’s a very good advantage to look forward to in thebiometric attendance machine.
uKnowva biometric attendance device offers integration with the attendance and leaves tool. HR persons can regularise each employee's leaves and attendance with this functionality.
This feature is similar to an extra piece of evidence for the hours clocked in. And the data from the virtual biometric gets integrated with existing leaves and attendance management systems.
If your company does not have it at present, uKnowva can provide that tool too to integrate with it. Overall, the user experience for HR persons is seamless. They can, at any point, check if there is any fault in the leaves and punch-ins/outs.
Employees get it regularised from the system interface itself. Additionally, they can raise a ticket to the HR or admin person for synching the data from both systems. That is when they find there is still an error in their timesheets.
A virtualbiometric attendance device is the best for flawless salary disbursements. That happens when it integrates with the existing payroll system on the backend. HR persons do not have to calculate salaries manually then.
They can let the system do the work for necessary deductions and additions to the salary. HR persons or employees can overview their salary slips later on. Employees have the provision in the system to raise doubts or queries.
This experience from every end is smooth, fast, and interactive. Mostly, with automated integration ofbiometric attendance with payroll, managing and disbursing salaries in bulk is easy and fast.
HR persons can use insightful reports generated from the biometric system installed. These reports predict employee wellness, happiness score, and attrition rate in the next few months.
Also, these reports project whether an employee is likely to depart from the firm.
This way, HRs can plan their workforce allocation and management accordingly. For instance, if the attrition rate is projected to rise, CHROs can strategically plan a positive change in the firm.
This could be by training, engaging, and empowering outperforming employees before it’s too late for convincing them to stay.
Employees do not wait for hours while logging in or out. The virtualbiometric attendance machine is simple to use.
uKnowva management makes sure of it.There is absolutely no lag when you enter your happiness metre and a short brief of the work to do for the day.
The punch in and out happens within seconds. The system logs you to the network system automatically. So, you never worry about “how does biometric attendance system work?”
If you still have doubts about punching in and out, you can directly talk to your HR person. The credentials and the link must be given to you to log in within seconds. Save that link in your system and start punching in and out regularly.
You don’t have to log in intentionally with your Id and password every day. The system recognises your device once you log in with your original credentials. From the next time, you just have to click the link and get going with punching in/out.
The entire process is that easy to execute.
The system gives you the benefit of live-geo tagging. It’s a wonderful feature enabled in thebiometric attendance device. Using that, remote workers can connect to their systems from real locations.
Team leaders will know and gauge the real location of the workplace for their remote employees. However, it does not mean that managers must micromanage their employees.
This feature projects an opposite belief. It means employees grow self-reliant and self-serving. They grow responsible for logging in with real locations whenever needed.
It’s just an added advantage and not a compulsion. Managers and employees must treat it like that. With this practice, there is more clarity for managers about their teams they allocate to different projects across regions/cities.
The modernbiometric attendance system has a happiness card or metre. Employees can punch in their daily mood. The same when they punch out.
Every hit on different moods creates a report at the backend. The system admins view these on their live dashboards. Admins can give permission to reporting managers too.
They can overview the average happiness score of their team members. From there, they get the hint if they are overburdening their employees. If that is so, they will have time to rectify that error in their manpower management and planning.
Ultimately, such a biometric system genuinely helps TLs get to know their subordinates better.
You don't have to worry about the employees registering on theuKnowva biometric attendance machine.As it’s available on the cloud, it has quite a large bandwidth.
And as your company reaches more milestones in terms of manpower, you can always upgrade your plans.
There will be no hindrance for your employees in counting their daily punch-ins or -outs. Their experience will be smooth as the system doesn't restrict new entries of registered employees.
The admins will get notified beforehand about the best time to expand their plans. So that front is sorted out and won’t be a hindrance.
An interactive, immersive, and coolbiometric attendance system is the need of the hour. Employees are bored and often do not prefer to physically use their eyes, fingerprints, or faces for punch ins/outs.
That is their concern for safety and health purposes too. Plus, a virtual system assists your company in managing and recording remote workers' attendance on time.
Those workers get all the same facilities as do the in-house employees. So, there is no bias even when recording daily hours.
Contact us today for more such cool information.
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