HR leaders have different HR goals to meet and draw more business impact. They are constantly refining their KPIs and value-adding metric. The HRMS systems they now have to use are modern and less complicated in comparison to the old-school processes. The new system helps them streamline their regular and daily goals. It saves them time and enough mental peace to work on critical tasks that can’t be done without human intervention.
Today, the life of an HR professional is easier if they use smarter HRMS. Without that, work life was difficult to manage, especially with multiple tasks in hand to sort. The HR processes with outdated tools were restrictive, expensive, and difficult to track and monitor. HRs used to waste a lot of time in manual processes and collecting data in one place. The paperwork was a lot and of no use when HR leaders needed the information at the time of an escalation.
Modern and business intelligent software like uKnowva is solving such problems daily for HR leaders. It is very simple and fun to use and understand. It gets an everyday job like scouting for new talent, checking the available CVs in the talent pool, posting job vacancies, and posting new events or news done in seconds.
We can say that HRs are able to complete their HR goals with finesse now. They can automate the hire-to-retire activities within a few clicks. So, this blog will further expand on this knowledge for those who have limited knowledge of the perks of a modern, scalable, agile, and fully configurable HR. They will understand better how cloud-based and on-premise HR can help human resource leaders to conquer their tougher HR goals with ease.
Steps To Streamline HR Management Processes
Review your current systems and HR processes
The first step in order to streamline your HR processes and to meet HR goals is to identify areas that need automation. Not every HR process requires automation. For example, even if you select a candidate automatically because of a CV parser and other automation techniques, you still need to interview them. A human conversation is better than anything else when a person needs to be onboard. These interviews form an emotional bond and lasting impression. A company and HR leader cannot afford to miss out on it. However, other tasks like follow-up emails, updates on applicants’ progress in the preboarding cycle, etc., will work better with automation.
Similarly, HR leaders and reporting managers can get automated notifications and alerts on their pending requests. No person in the organisation will have to chase the other person when the system is doing that on their behalf. It saves overall time spent on following up with another person. The first person can work on other tasks while the HRMS system reminds the approver to approve tasks on priority.
Replace what needs to be streamlined immediately
After the identification stage, it’s time to replace the old HR process and bring in HR digital transformation. To achieve that, HR leaders need to invest their time and energy in scouting the best HRM out there. However, uKnowva provides you with end-to-end solutions to automate hire-to-retire activities. Now HR leaders do not have to look elsewhere.
However, it is always best for the HR person to know which HR process they are ready to automate right now. Not every firm is ready to optimise every HR process at once. They need time and mindset to adjust to the fact of workflow automation at all levels.
Once they get used to one or two processes like automated onboarding and preboarding, automated CV parsing, automated background checks, and more, HR leaders can start automating the complete employee lifecycle.
Integrate all HR processes within a unified HRMS platform
You need to integrate various HR processes in a unified platform at this stage of complete HR digital transformation. Otherwise, it will be challenging to keep track of all the HR activities that you do manually vs the ones you automate. The best option is to keep all your HR workflow management in a unified platform where you can keep adding and removing configurations and extensions without extra cost. uKnowva provides you with that functionality to improve workflow automation, business impact, customer satisfaction, and employee experience at every click.
Track the impact and refine the process to meet your HR goals on time
The next step in line to streamline your essential HR processes and HR goals is to keep track. HR analytics plays an important role here. Without knowing which process is reaching operational effectiveness, it will be difficult for HRs to scale up and delegate tasks.
Now, HRs are becoming strategic partners and decision makers for the CEOs and other C-suite management people. HR professionals need this level of optimised assistance in terms of real-time insights. Without these insights, there is no idea of what needs improvement, immediate control, and what task is running on autopilot.
How To Meet Your HR Goals With Numerous HRMS Features?
Employee management system
HR leaders need instant employee information. Employees, too, need to update their profiles and other relevant information. Each party needs a system they can use without dependency on the other person. So, an intelligent and integrated employee management system is the need of the hour.
For instance, employees can update their contact details, identification details, skills, hobbies, experiences, and more. They do not need to chase HR to update their information. However, the HR person will get the notification to approve the updates. These alerts are instant. HRs can verify the details later on if they want.
Otherwise, the modern HRMS allow them to remove the multiple-level approvals for trivial updates in the employee management system.
Similarly, HR might need employee information. They might also need to update their team member’s CTC, salary, talent, designation, reporting manager, subordinate details, etc. They can do this to complete their trivial HR goals on time without asking for credentials for the employee’s profiles or links.
Employees can be on the path to be self reliant
One of the main HR goals for HR professionals is to make their employees self reliant. They must not chase HR people for every menial query or question. Employers or talent developers can train their employees to make the most of the modern HRMS. Doing so helps them create a league of self reliant workforce. They know how to get the job done and update any information they want without raising a ticket. Plus, when once an employee is fully versed with the system, they can easily teach the other staff. Again, dependency on the HR professional decreases – at least for the tasks where the employee needs an instant update on requests or tickets.
Instant access to information on cloud based HRM
One of the core HR goals for HR leaders is to utilise their system and time. They do not like to waste time, and we all know that, belonging to the same industry. So a cloud-based HRMS is here to help. The system or portal we provide helps to give you (HR leader) instant information on the staff or other activities in the HR processes. It does not matter where you are at the moment. You will get the information as long as you know how to operate the interface and where to click. Understanding this functionality is easy once you log in to the portal.
Reduce business costs by predicting the attrition rate
HR leaders need to train and coach employees who favour their culture. They cannot control those who want to leave, though. The ones who no longer feel involved will eventually leave. It is up to HRs to make transformational HR decisions to know who is more into the culture and who is not. That’s when they optimise and utilise HR analytics and dashboard. They get hints and highlights on which employee is coming to work on time and is not taking unwanted leaves.
Simultaneously, they figure out which employees are not in it for the long haul. So, HRs make succession planning decisions with a very careful mind and promote those regularly who truly deserve it. This process and HR goals to train employees with readymade predictions on the attrition rates help HRs to cut down business costs on time.
The Bottom Line
HR leaders complete their HR goals and streamline the HR process together when they invest in smarter technologies. uKnowva is a prime example here of such technology that aids HR professionals in every step of making their work life easier, cost effective, impactful, and future proof.