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To have a lasting effect on success, the strategies from onboarding to offboarding don’t have to be complicated at all. Boarding new hires, assigning them responsibilities, and making them understand the organisation’s culture is the basic part that creates a lasting impression on employees. The whole process is long and tough when done manually, and therefore, many organisations find themselves mired in needlessly complicated onboarding and offboarding plans. Employee wrongboarding can affect the employee experience, inhibits productivity, and damages brand perception.
To overcome these mistakes and know them beforehand, we have made a list of the five most common mistakes made from onboarding to offboarding. These will help you avoid pitfalls and leverage your onboarding process with smart HRMS that streamline your mundane tasks and give you overall success.
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5 Mistakes to Overcome Employee Wrongboarding
Keeping in mind the below-listed mistakes and the help of uKnowva’s innovative feedback platform, you can redesign and maintain your hiring strategies that are ideally suited to your organisation’s specific needs and goals. The software provides a competitive advantage, healthy culture, and a satisfying employee journey.
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Making employees feel neglected
Whether it is their first day in the office or the last, an employee may not feel neglected at all. It’s common that during a notice period or on the first day, managers may exclude employees from project meetings.
Keep in touch with the employees who left the company and don’t miss sending them wishes on special occasions. It is so because they’re the ones who provide information about your organisation and the market that directly affects the image of the organisation.
If we talk about new hires, team leaders should introduce them to the team and make them comfortable in the office and their working space.
Make a connection with your employees with the help of HRMS software. It brings the workforce on the same platform so that the discussion goes smoothly, and you can easily know your employee’s thoughts and needs.
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Confusing onboarding with orientation
Many employees take onboarding as their orientation, but there is a vast difference between the two. Orientation is a singular event that happens during the onboarding process of the employees.
On the other hand, the onboarding process takes time to get completed, and to make it smoother and faster, organisations are opting for HRMS software that helps in automating tasks and making the process easier.
All the routine paperwork and other necessary tasks that are more administrative and important get fully covered under this software.
Smart onboarding modules, like the one at uKnowva, help remote employees to get hired easily. It introduces e-sign on the offer letter and biometric log-in and log-out and eliminates the need to relocate or depend on paperwork at all.
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Missed opportunities lead to offboarding
When employees don’t get heard, or their efforts and hard work don’t get noticed, they prefer to leave the organisation. So, the first aim should be to deal with this problem and give employees time and attention with lots of opportunities to do well in the future.
Even after this, if an employee wants to leave, try to ask for advice so that you can improve your work culture and prevent the next from happening.
The advice will work as a development roadmap for your business, and you will get real insight from the departing team member or employee.
On the other hand, employees prefer to work for companies where they can grow, be heard, and be valued over a period. You need to develop a culture where voices are heard and chiselled for a better personality and workmanship.
If the culture is not mature and disciplined enough, team members will overstep and get into other verticals. This can reduce productivity to a drastic level. Thus, it demotivates team members when they are unable to focus on what they’re hired for.
For this reason, employees need to depend on the organisation culture and learning/growth opportunities. Then, they can excel in their professional careers without needing to switch firms for the next few years.
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Lack of structure in the workplace culture
This problem is mainly seen in startups; they mostly favour casual and unstructured culture with the idea that informality fosters innovation. It is an idea to give your employees freedom and relaxation while working, but negligence in the boarding and offboarding process can be harmful.
It is necessary to have a hold on everything; that is why collaborative and smart HRMS are so much in demand.
When you offer a sense of belonging to function well in a team environment, it levels up productivity and brings engagement to the employees. Always be well prepared and have a strong structure to have a great team and bring more success to the organisation.
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No performance measurement in place
When you don’t know the area where you are lacking behind, how can you overcome it? Without proper measurement tools, all your hard work is going in vain.
To know how well the onboarding and offboarding processes are working, you need KPIs, people analytics, and outcomes. These will help you to get a clear picture and reveal the potential problems or shortcomings in your processes. Thus, you can rectify them quickly and start your process again.
Take regular feedback or surveys to know the status of your employees and ask them what the company could have done better.
The HRMS we offer has a talent management system with a structured performance management system. This helps to bring clarity to the organisation for the CHROs and the talent managers.
They know at all times about their top performers, and then they invest their resources to make them feel proud to be associated with the company.
Conclusion
If you want to overcome your employee's wrongboarding and onboarding challenges, consider implementing uKnowva HRMS software. This smart tool helps to build an effective and comprehensive employee journey from onboarding to offboarding.
It makes the onboarding process easier with its real-time and automated in-app guidance, provides a satisfying employee experience, and saves you day-to-day time and money.
Want to know more about HR management software and how it handles onboarding and offboarding processes?
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FAQs
What is the onboarding of an employee?
Employee onboarding is the process of integrating a new hire into an organisation. It typically involves orientation, paperwork, training, and providing necessary resources to help the employee acclimate to their role, understand company culture, and become productive and engaged in their new position.
What is offboarding of an employee?
Employee offboarding refers to the process of managing an employee's departure from a company. It includes tasks such as exit interviews, returning company property, terminating access to systems, communicating the departure to relevant stakeholders, and ensuring a smooth transition for the departing employee.
What is the role of HRMS in making onboarding and offboarding efficient?
Human resource management systems streamline onboarding and offboarding processes with structured processes. A smart HRMS enables the automation of tasks, centralises data, facilitates document management, ensures compliance, tracks progress, and improves communication, resulting in increased efficiency and a smoother experience for both employees and HR teams.
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