With the arrival of a drastic workplace shift due to the COVID pandemic, traditional HR strategies have become less effective. More so when trying to manage millennial and Gen Z employees grown up with technology.
Today, having the most efficientHRMS software for your company makes all the difference.
But, more often than not, the alternatives may be overwhelming—for human resource teams juggling employee relations concerns, open enrollment, and everything else on their plate!
While each HRMS is distinctive in its own way, choosing the right software is quite a task. So HR personnel like you should pay particular attention to features inyour next HRMS.
The most significant disadvantage of spreadsheets is that you must manually modify, amend, and update every item.
Spreadsheets do not consolidate data and do not interface with other applications.
Every time you make a change, you must go back and make the identical modification in every document, application, and system to keep everything up to date. It's a nightmare to handle, and something is bound to go wrong at some point.
By storing information in an interactive database that can be integrated into other systems, a centralised employee database overcomes this problem.
When information changes, it updates across the board, ensuring that everything is always up to date. You'll never have to deal with conflicting versions or multiple file editing again.
Employee attendance is critical since it makes it easy to keep track of attendance and for employees to apply for leaves and keep track of leave approval which in turn aids in the processing of payroll.
The attendance records daily inyour next HRMS, which aids the HR staff in calculating the total number of working days spent by each employee.
It is the most visible element of any best HR software for small businesses as well as large corporations.
With an AI-enabled contactless employee attendance system, you can effectively engage the company's remote employees and with advanced softwares such as uKnowva, employees can use the chatbot to provide feedback or report issues.
This makes smart attendance management more accessible to HR professionals and workers who work from home.
The eLMS byuKnowva HRMSeven generates reports with comprehensive filtering options. These may be used to convey data to higher-level management for reporting reasons.
Employees nowadays expect instant access to the systems they utilise.
WithHR software that includes self-service options, you may provide them access to their PTO, job information, tax paperwork, and so on.
Employees may view their profile from anywhere with an internet connection if they choose the correct platform.
They should be able to seek time off, look over perks, keep track of training, and so on.
Take it a step further by usinguKnowva HRMS and provide your employees the option of using their HRMS system using a mobile app that allows them to request time off while on the road.
Your next HRMS like the one by uKnowva can be effective in evaluating employee performance. The appraisal of an employee's development is heavily reliant on performance tracking.
The traditional method was difficult to administer and error-prone due to the lack of real-time data tracking, but HRMS systems made it easier.
The goal-setting approach is utilised in a performance monitoring application that allows managers to keep track of their employees' work and contributions.
Payroll processing is often regarded as one of the most important and time-consuming administrative activities that must be handled with care.
To manage payroll, you must build up the greatest HR department system possible. Payroll processing byyour next HRMS that’s reliable and automated is a really smart solution.
In order to fulfil all compliances, all required calculations from the employer and employee ends are computed in payroll processing.
HRMS payroll processing includes information such as salary credits and tax deductions that are shared with workers.
For most of us, the first few days of joining a new company would be daunting. Employee onboarding is a vital phase for both the employee and the company.
A successful onboarding procedure familiarises the employee with the company's culture.
An automated recruitment and onboarding process helps streamline the shortlisting and selection process, while keeping automated track of application progress.
Post selection, HRMS also helps with clear communication, employee motivation, and staff retention for a long time, as well as higher productivity.
WithUknowva HRMS you can set your new hires up for success with the best Pre-onboarding and onboarding experience with better engagement & intelligent insights for a seamless new hire experience.
When it comes to managing your workflows, it's always best to go with an 'all in one' workflow automation platform that can adapt and customise both external and internal processes.
According to research, corporate workflow automation may save 60 percent of employees 30 percent of their time.
Workflow automation may assist employees avoid spending their time on mundane everyday chores like sending emails and following up on leads, allowing them to focus on more productive and critical duties.
The lines between work and office space are blurring in today's environment.
Flexible hours, remote working, and scattered workforces engaging in a digital workplace have ushered in a new era in which organisational cooperation and communication must adapt to fit inside this shift.
The social intranet is at the centre of this, providing a space for meaningful interactions and real-time communication, both of which are critical in today's industry.
A social intranet combines the finest features of social networking platforms, team sites, and portals to create a space that allows for easy collaboration, self-generated content, communication flexibility, and rapid access to those beyond your immediate sphere of influence.
Flexible administration systems, engaging collaboration tools, and strong search capabilities are all included.
uKnowva’s social intranet allows users to share videos and images with co-workers, update their daily ideas and statuses, chat with co-workers, participate in discussions, answer surveys and polls, and a lot more!
The power of data-driven insight is changing the way businesses make smarter decisions and harness their employees' potential.
Today's strategic workforce planning, employee efficiency, talent management, employee engagement and retention, performance management, flexibility, and mobility choices all rely on better data.
Organisations can cut through the noise and obtain a clear view of what's working and what isn't by employing employee analytics and insights.
It removes the guesswork from your most essential workforce choices, allowing you to better manage risk, better match personnel to roles, and be more efficient and cost-effective.
An employee's exit from an organisation is sometimes unavoidable, and it signals the end of a good journey. The separation procedure, on the other hand, entails a lot of formalities and involves more than simply the HR department.
Along with the admin department, the IT and accounting departments are also engaged. With so many things to investigate and handle, it may easily take considerably longer than anticipated, causing avoidable delays.
This can make managing employee separation difficult for HR, and there's also the risk that a delay in responsibilities would leave the employee with a negative image.
A fully digitalized separation process helps to give the whole process structure, decreasing complexity and saving time.
uKnowva HRMS provides all the features listed above and much more to put all your HR related worries at bay!
It appears that remote work is here to stay, and many businesses are seeking innovative methods to improve their workers' remote working experience.
It's easy to ignore onboarding, yet it's one of the most crucial HR functions to customise for remote workers.
If you want to increase recruiting following last year, you'll need to create a strong virtual onboarding process to welcome new workers and keep them engaged regardless of where they work.
This is one of the first impressions employees will get of your company, even if it is through a computer screen. When virtual onboarding new workers, it's critical to have a procedure in place that allows them to get a sense of your company's culture, practises, and values.
For modern HR, the Human Resource Management System (HRMS) software has become the single most important source of truth. For the most part, these solutions are revolutionising automated employee onboarding procedures and assisting HR departments in achieving maximum efficiency and scale.
Administration and support workers no longer have to deal with laborious paperwork, personally greeting dozens of new recruits, and manually entering employee data into the system. Core HR processes have been significantly cut thanks to modern HRMS software, resulting in better outcomes in terms of employee happiness and productivity.
Consider the following scenario: It's an employee's first day on the job, and as he walks into the office, no one greets him. The executive in charge of the front office is completely unaware of his arrival. No seating arrangements have been set.
The employee is unaware of the required documentation he should bring for onboarding because the systems/phones have not yet been set up. The HR and support staff are still scurrying to get things ready while he tries to sort things out.
Consider the following scenario in comparison to the one described above: A link to start the onboarding process was emailed to the employee three days before his start date. He logs into the HRMS and changes his personal and professional information, as well as uploading pertinent documents and reading corporate regulations.
The support staff has been notified by the HRMS to plan and implement the logistics for the new employee. The employee will be accompanied by others on his first day of work. He is handed a welcome kit and shown to his desk, which has already been set up with the system and access. There was no paperwork to be found!
Both situations are unmistakable in demonstrating that HRMS tools like uKnowva are useful for a smoother and faster onboarding process. The first scenario emphasises the employee's dissatisfaction and the employer's inefficiencies, whereas the second scenario emphasises performance and overall contentment.
Virtual onboarding process in an HRMS begins with the shortlisting of applicants. The potential hire's official information, salary, and interviewee feedback are all entered into the HRMS system and given to the Manager/HOD for approval.
This aids management in evaluating prospects, making educated judgments, and assisting in the hiring process.
The system generates an offer letter using the specified template and sends it to the new hire once the applicant has been finalised and the recruiting requirements have been agreed.
After accepting the offer, the HRMS may be set up to provide weekly corporate updates to help the candidate have a better understanding of the organisation. As needed, reference/background checks, as well as any necessary follow-ups, may be initiated via the HRMS.
The HRMS system populates the employee database with appropriate information and provides a link to the new recruit with the necessary credentials. In addition, the system provides reminders for document submissions and other renewals that the employee has missed or failed to complete.
The HR department examines papers and verifies their legitimacy. The onboarding is approved when the information is validated.
HR provides seats and creates a work list for the support staff while the employee is occupied with his onboarding procedure.
During the orientation, the employee is also exposed to his Key Responsibility Areas (KRAs). The new hire orientation programme is automated and transformed into a 'Know Your Employee' agenda in which the teams meaningfully connect with the new worker.
As part of the onboarding process, the employee is matched with a peer for mentoring and support for the first several months.
The HRMS system sends out email alerts to introduce the new employee. Any changes in the joining date or anomalies in the background verification information are recorded in the system, alerting HR to take remedial action.
HRMS-supported automated employee onboarding eliminates paperwork and lowers the burden of accessing and handling employee forms. It also reduces the amount of HR employees who must manually undertake onboarding responsibilities, allowing them to focus on more growth-oriented tasks.
The HRMS is a useful tool for acquiring information about new recruits. All of the data is maintained in an electronic database and is connected with other HR systems.
The HRMS combines the accuracy of a digital platform to employee onboarding procedures, drastically lowering the risks of making mistakes.
Employee onboarding deals with a lot of sensitive data, so it has to be secure and scalable. The HRMS secures data by storing it in an encrypted virtual database that is protected from unwanted access.
uKnowva HRMS software is a state-of-the-art system to smoothen out all your HR related difficulties and help build a healthier and happier workforce!
Employees in today’s age no longer feel that they just have to punch in and out of their offices. A workplace now holds more value to them, including acquiring and nurturing continuedemployee experience.
Each organisation’s culture is different – no arguing in that. But that too is defined by how employees are hired, developed in perspective of their skillset, managed, and engaged.
In view of people’s experience and ease of use,uKnowvaHRMS software has been designed. There is a growing list of benefits employees reap for bettering their experience in the firm using this software.
To know more, consider the guide below. It narrates points on how uKnowva’s HRMS assists employees in any organisation for an engaging and empowering experience.
Employee experience with a company initiates from the preboarding and offboarding process. It has to give them a lasting impression that creates a halo effect of the work-life culture in the company they’re hired for.
uKnowva’s HRMS considers that idea by offering features like AI-based screening and CV Parsing, offer letter generation, streamlining the tasks involving preboarding and off-boarding like pre-interview stages.
With AI-based screenings, HR teams are at ease. They don’t spend hours shortlisting candidates fit for a particular job, especially when it’s demanding and complicated.
Furthermore, automated CV parsing takes screened candidates to the next stage seamlessly. This step is useful, coupled with automated screening for reducing expected TATs. HR managers also feel that their talent acquisition improves using these features available inHRMS software by uKnowva.
Similarly, with offer letter generation features, filling in details of the chosen candidate reduces the hassle.
In today’s dynamically digitalised world, data is everything that tells HR teams and managers how well their employees are performing for the tasks assigned. It’s an important factor to build stronger employer-employee relationships as well.
That is why theHR management system by uKnowva provides 360-degree solutions that track every essential employee info. Starting from employee’s data for clear reports, leave/attendance, to payroll, claims & reimbursement, timesheet, and exit management.
Using this software,employee experience (EX) accelerates from the employee’s point of view. They learn to be self-serving to mark their attendance, leaves, and claim their monthly reimbursement or salary. So, their dependency on microtasks like these on the HR team is lesser.
On the flip side, HR professionals useHRMS software by uKnowva to understand their employee data better.
Automated reports from these sections educate HR heads and associates about the consistency, efficiency, scope of improvement, and contribution level of each hired person.
It’s a one-roof solution for team members and managers, so to say.
Simply getting hired for a job satisfies not even a single employee. They look for their career growth in every company they interview for. It puts immense pressure on the HR teams and professionals for the greater good.
That is whyuKnowvaestablishes talent development modules in itsHR software. Assessing features like performance management, learning & development, eLMS, and training calendar is essential code for transparency between employee and employer.
Because of these features, a hired person working remotely, in-house, or contractually can upgrade their knowledge and skills.
Under performance management features, recruiters are at ease to check which course has been learned by their hires. They can track which talent is suitable for the next job/task in their pipeline.
In fact, the goal setting and preparing evaluation period after the development of a course is efficiently delivered using performance management.
Similarly,employee experience gradually improves and nurtures when they mark their learning schedules. Training calendars are there for this purpose and deliver more. With these calendars, employees can learn time and skill management.
They would know when they are scheduled to learn which module and how many hours are they about to invest. Accordingly, they can then automate their other mundane tasks in theHR management system.
Employee engagement is a significant mark that reduces attrition, improves productivity, and mental well-being. Employees feel heard, have a sense of belongingness, and are respected by engaging with their team members, seniors, co-founders, and immediate relationship managers.
They know they can trust their company for any issues they have within a point or click. For that, uKnowva’sHRMS software provides features:
Employees experience a constant boost in their achievement and job done well by posting the milestone on Social Intranet.
They have their separate profile like social media to add their teammates. Otherwise, they can like, comment, and react to the latest news in the organisation.
It spreads out a message that no employee is alone irrespective of the location they’re working from. Apart from that, employees can share their opinions and suggestions using, creating, and interacting on polls and surveys.
The most important factor here is the happiness index or metrics. Employees have to rate their feelings with every punch in and out. HR teams get these insights on the happiness index to ensure that their hired staff is both satisfied and engaged.
Because satisfaction and engagement are two different aspects. One shows that a hired staff is happy working at the current payroll, incentives, and hours. Whereas, the engagement rate shows active participation and contribution of an employee in the firm’s growing culture.
There is never only one way to draw a positiveemployee experience in the organisation. That is why HRMS software by uKnowva is a 360-solution. It establishes four important pillars affecting employees’ mood, career, work-life balance, and genuine contribution to the company.
These are no other than:
Employees learn to tread their way into the organisation with a clearer mind, boosted efficiency, and multiplied productivity using these features.
And recruiters understand better why their employees are behaving in a particular manner. Later, they also discern how to mould it better for the timely achievement of common organisational and individual goals.
Reformulating work culture has to be the top priority. Plus, anHR software is a must-have to capitalise on the shift to hybrid working norms for remote staff.
It has implications to smoothly transit employee journey at every touchpoint.
The employees of the future prefer working where companies recognise their value and contributions. Therefore, developHRMS systems to improvise the culture with these factors in mind.
Well, a company culture already witnesses a lot in the age of new normal as it reformulates.
HR managers often feel overwhelmed at that point. They have to adjust to new norms and regrouped employee expectations.
The entire experience is seamless as organisations invite and implement HRMS software solutions on time.
Read this blog post to understand how HRMS tools comprehensively reform company cultures for future-ready firms in India.
The productivity of teams and organisations interlinks even more transparently with the performance levels. It’s clear to HR persons and reporting managers that high-performers in a team draw in more success.
Thus, theHR software has to be in place. With that, aligning productivity and performance levels is seamless. The system integrates the data at the backend itself.
So, reading the impact of the team and individual performance on the company’s growth is easily accessible.
In fact, employees prefer working in such firms where their performance levels are impactful and disruptive. They want to bring change and be valued for that. This behaviour directly impacts job satisfaction and engagement levels.
As I explained above, employees need jobs where they create impact. The same happens when theHR management systemprepares them for futuristic goals, skills, and talents. They need to remain employable as times are changing rapidly.
So, there is no better way to be pleasing to the company as an asset than relearning and upgrading your skills. Employees have this opportunity to continuously learn and get certified for the courses they enrol on.
That is possible with theHRMS software solutions uKnowva provides. On this platform, reporting managers can upload courses they want their team members to learn. They can conduct or upload webinars and other learning materials.
This way, managers must consistently encourage their staff to enrol on eLMS modules. They must get excited to learn new things every 3-6 months. After that, they must apply those skills to their projects or tasks.
It is a great way to welcome learning into execution. Employees would know where their latest learning and skills will be used and what impact it creates.
Another way modernHR software is consistently reformulating company culture is to drive home purposeful communication. Through the chat process on its social intranet platform, teams connect transparently, with motivation to succeed.
Their tasks and targets are on time. They cast votes and participate in surveys or forums to bring a necessary change in the culture. This shows employees have a voice that is listened to and acted upon.
So, each such conversation between employees and their seniors matters. They know if they communicate, it’s to make the organisation thrive better and meet its goals on time.
Later, teammates too connect to work on projects together. It’s easier for them to collaborate on integrated platforms like Zulip without depending externally on Gmail or Hangout messengers.
The conversation there is fast, seamless, interactive, and fun. Teams can create purpose-driven streams on the messengers. So, each team member knows what type of message is to type and send in which stream for clarity in communication.
They can filter private chats and streams to look out for a particular conversation to close or take forward. HR systems make teams responsible to commit and communicate with these functionalities.
Talent acquisition and recruitment processes are gaining momentum with the commencement ofuKnowva HR software. Hiring managers and executives have tech-driven assistance there.
The software can parse CVs and send offer letters to chosen applicants in bulk (or at once).
HR managers can track real-time status and statistics about their published job openings and their responses. Tracking applicants and their interactions is easy and flawless using anHR management system.
Now recruitment engine tasks can be automated based on triggered actions and responses. It encourages senior HR managers to focus on talent development and management tasks.
Later, the system also provides help in shortlisting qualified candidates for a job opening. The vacancies can be published onto multiple career portals if HR managers allow the system to integrate.
Thus, it’s a time-and cost-saving function. HR managers can access all recruitment and talent acquisition statistics and analysis in the live dashboards. All those figures are in one interface or screen. So, they don’t have to go back and forth even on multiple tabs.
It makes the experience smoother for senior human resource professionals or CHROs. They can verify and overview if their recruitment engine is effective and in tandem with their job opening sources/channels.
If not, they can make necessary changes on the spot for removing/adding different job portals within a few clicks.
Businesses are driven to disrupt the market benchmarks as times andcompany culture are changing. Technology plays a significant part in it.
That’s where HR software becomes useful too. Because people management is a skill and function, HR managers cannot afford to be non-disciplined.
So, the role of the modern human resource professional is changing in the organisation as the HR tech advances. A CHRO can now become a strategic partner to the CEO for driving new sales, revenue, reach and investment in the firm.
TheseHRMS software solutions prove to digitally transform employee experience and engagement at every point or click. Each process from hire to retirement can be now automated to a certain extent.
CHROs get to focus more on the outward approach of the business. In contrast, HR persons can flawlessly manage and develop their hired talent with complete transparency and purposeful communication.
CEOs and CHROs overview instead of micromanaging their staff. They believe more in the workers.
This gives remote and hybrid workers confidence to break barriers and records. The loop of on-time reward and recognition also continues on the digitally disruptive and transforming technologies.
It overall enhances employee experience to new levels as internal branding strengthens.
A company culture reforms consistently with modernised HR software. There is no doubt here, as you have seen in the blog post above. Through these explanations, it’s clear how HR management brings positive and productive changes for the greater good.
For more information or a demo,connect with us here.
The era of a digitally transformingHR management system is here. Companies now look forward to using the best on-cloud and AI-backed software or solution.
These tools help HR and their teams resolve complexities to a greater level. That is why it’s quite useful that we study the challenges, features, and advantages of an HRMS here.
This knowledge will build an underpinning for what’s ahead when you invest in an intelligentHRMS like uKnowva. It comes with a promise of digitally revamping and reimaging your people operations.
HR managers today need intelligent, interactive, and intuitiveHuman Resource Management Software to automate everyday lengthy tasks.
Such systems assist modern HR teams in performing calculative tasks in seconds to save hundreds of work hours. Most companies today depend on acloud-based uKnowva HR management system.
Such tools have enough capabilities to manage, acquire, empower, and engage your workforce at every organisational level.
People management becomes a hassle for growing, medium, and mature companies. Every day there is a new onboarding to offboarding activity. It impacts paperwork dependency and makes auditing a feat. Even the tracking system doesn’t seem to work with so many adjustments.
AnHR management system is a reliable solution for HR teams responsible for handling complex daily tasks in such firms.
It helps tone down the errors and challenges mentioned below to an unexpected level. In return, the company’s productivity and workforce efficiency improves like never before.
These HR challenges are:
Managing the payroll of growing staff is a tedious task and complicated issue. There are hundreds of adjustments, multiple deductions, reimbursements, and conveyance expenses as the company grows.
Without a software, the entire calculation takes weeks for the entire workforce. This way, the company lacks integrity and the competency to stand and sustain in a highly dynamic market.
If manual payroll and finance management continues, there will be miscalculations, misclassifications, and misjudgements.
HRs might end up disappointing employees at various levels without using a digitally transformingHR management system.
Accessibility or mobility is one of the most crucial challenges HR teams face even today. Now, HR teams and their workforce are working from anywhere. The credit goes to the introduction of hybrid work culture and remote working facilities.
But accessibility and mobility issues surface. Because now, teams need a tool accessible from any device and any location. It should not hamper daily HR activities related to people management and operations.
Therefore, HRs need anHR management system to depend on. Otherwise, workflow automation is not possible. There can be a delay in project delivery and meeting of monthly targets.
Without usingHRMS systems, tracking the performance of a highly diversified workforce is nearly impossible.
Employees can commit mistakes. HRs might face fatigue and end up miscalculating. And reporting managers might omit or neglect any data point.
Such human errors are possible while reviewing and tracking project performance delivered by the staff. However, with aPerformance Management System, such errors have less chance of occurring.
Employees can set their goals, clock in and -out transparently in the system, and vendors can write notes for teams to see for projects. Those are only a few instances to simplify the performance journey and experience.
Lest, there could be errors in calculating incentives, deductions, and bonuses attuned to a particular employee account.
This error further reflects in financial statements and the payroll system. Employees might end up getting underpaid or overpaid.
It will severely ruin internal trust, branding, and employee retention if such errors occur even once.
Other challenges could be, not limited to:
Enterprises trust HRMS like uKnowva for several reasons. One of them is that the user experience here is exemplary with 24/7 tech and IT support. In addition, the everyday HR tasks here are easy to perform and monitor.
That is possible with the assistance of the features in the system like:
There could be more solutions and features embedded in the system as per the company’s needs. For that, companies or their HR teams must connect with the vendors or the tech experts.
Then, they will clearly understand your requirements and issues. Then, they can create, code and script, and launch the HRMS as ideated from your end.
Moreover,theuKnowva HR management system is on the cloud and highly accessible. HR teams and managers only need the credentials to log in from anywhere. Plus, it has an extension store to increase the functionality and user experience as rapidly as possible.
Apart from that, HRMS available at uKnowva is highly configurable and customisable, as explained above. As a result, it improves a company’s internal branding and communication at every point and click.
HRMS systems benefit your HR teams withIntranet features for transparent and quicker communication.
Employees connect there for important updates, resolve queries in one interface, and share important info without going back and forth between different apps.
Going paperless is one of the core benefits of the modernHR management system.
There is no more heavy dependency on excel workbooks or papered documents. It indirectly saves the climate and our environment, too, as we consume less paper.
The on-cloud HRMS backs up your employee data regularly. So there is less threat to loss of data here.
uKnowva HRMS has 4 levels of data processing security and protection. Plus, it guarantees 99.99% of server uptime. Therefore, employees would literally never face the system lag or shutdown.
There are live dashboards generated in the systems. These represent deeply analysed data integrated with other apps like PMS, VB, and Payroll.
I hope your understanding of an HR management system's workings, challenges, features, and advantages is pretty concrete now. This blog post was curated for that purpose only.
To know more about the information on the HRMS features, advantages, and trends, browse the uKnowva blog section. You will find new content every day!
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People add success and value to businesses. They honour and maintain the digital transformation in HR communication.
A right tool, anHRMS, assists them and the CHRO in becoming a strategic partner to the CEO.
You must learn the complete guide and information on the HRMS for the same purpose.
From the blog post below, you will understand how you manage your human resource, so they too add value and success to your firm.
Similarly, you elevate the scope of an HR person, teams, or CHRO with anHR management system.
uKnowva HRMS is the perfect example here. It fosters flexibility and automation for sharing HR and employees' responsibilities in delivering daily tedious tasks.
HRMS is a 360-degree solution tool for businesses to automate and streamline their daily HR work. It helps CEOs and CHROs to upgrade the HR value in an organisation.
It is a helping hand in managing the workforce from their 1st day to the last.
ModernHRMS systems are intelligent, written with rectified and NLP-backed algorithms.
These tools understand the importance of completing strategic tasks at every front important to an HR and their employees.
You must depend on cloud-basedhuman resource management software. It will increase your HR functionality and the value it adds.
These tools are cost-effective, fast to load, and guarantee 99.99% of the live server status. At least, that’s whatuKnowva HRMS guarantees to every client or customer.
So as a startup, you need a dependable source for managing data and workforce. An AI- and cloud-based HRMS is what suits the bill. It easily simplifies daily tasks like a punch in and out.
It also tracks performance and workflow automation. Then, it’s handy in spotting errors in employee data, activity, and contribution to the organisation system.
There are predictions and real-time analyses CHROs can use and present to the CEOs as their strategic partners.
The applicant tracking system starts from the electronic process of tracing candidates. They first apply for the jobHRMS systems post on various job portals.
Later, HR persons and teams check and trace whether the candidate completed the application. If not, due reminders and follow-ups are sent with triggered responses and actions.
HR persons have to monitor the entire funnel of the tracking system. AnHRMS system like uKnowva shares their burden or compulsion to track each touchpoint.
ATS is a pre-boarding process. Proper onboarding starts after shortlisting candidates, sending the offer letter, and receiving their acceptance. HRs need to orient the new hires in the firm.
They must be ready with the company culture, policy, employee benefits, and other T&Cs. Ahuman resource management software comes in handy at this step.
In addition, employees can use the ESS portal to update and upgrade their profiles.
HRs will forward them their ID and password credentials. Later, the system guides users/employees to complete their profiles. Finally, it will ask for a one-time upload of necessary documents.
Those would be Aadhaar Card, PAN, UAN, educational/skill set certificates, and ID proofs. These credentials are necessary for the system to integrate employee data with other steps in the funnel.
Apart from that, the employee can download the company policy to get up close with the nitty-gritty of the culture exercised.
That’s available directly in the options ofHRMS systems.
Tracking workforce attendance is a must. HR persons cannot do it manually for the growing number of employees. That would be terrible and tiresome. Instead, employees themselves can punch in and out of the HRMS.
It is often embedded with the virtual biometric system. Otherwise, you can ask IT support from uKnowva to integrate the VB with the HRMS.
The attendance is aligned with the timesheets in the system. Reporting managers would automatically know how well and punctual their employees are.
They get system-generated reports or live dashboards. They see how efficient their new hires are in punching in and out of the given HRMS system.
This system can further predict attrition and retention rates. HR persons can extract even more classified and customised reports and recommendations from a system. It is entirely situational.
Employees can ask for reimbursement if their pay policy gives them this entitlement.
In addition, theHR management system allows them to ask for different claims directly. These could be travel, welfare, well-being, or a particular mediclaim.
The response time for approval or rejection of reimbursement is quick through the system.
After approval, the reimbursement gets added to the payslip of the next cycle. Each employee asking for this reimbursement would be notified of the same.
AnHRMS system has to integrate with a PMS. This will allow reporting managers and HR professionals to manage and develop their workforce at a better pace.
They will constantly be aware of how efficiently their staff is completing every assigned task and project.
They can clock in hours for a particular task, client, or project. Later, HR professionals and reporting managers can better allocate human resources according to their competencies.
This will help CRHOs bill their clients accurately with justified notes and clarifications on the timeline invested for a project. In addition, it boosts transparency between teams and external clients.
Modern companies now work with a flexible workforce. They hire people matching different work conditions. Many of them prefer to work from remote locations. Others recommend a hybrid style.
In this situation, tracking shift hours is difficult manually.HRMS systems offer the right helping hand to HR professionals.
Using these systems, HRs at any point know how many employees are active and working in a particular shift. Later, they can design their staff’s roster as preferred.
Otherwise, they can have insights generated from these shift and hybrid working hours. It will give them a clear picture of what’s working for their staff most of the time.
Human resource management software is now helpful intraining and developing talent regularly. As a result, HR persons no longer have to hire and retire their workforce.
They can bring that “human” factor into their systems of managing their talented pool for as long as they retain. An HRMS provides them with enough space to upload courses, host webinars, and share live links to learn.
They can continuously encourage their team members and employees to keep reskilling and upgrading themselves every 3-6 months.
These courses can be certified to upgrade employee portfolios. These upgrades also help employees to get a better hike in the next appraisal cycle.
Overall, this module encourages employees to retain and connect to their job roles with an entrepreneurial mindset.
Managing the disbursements of monthly pay is most crucial for HR executives. But when rolling it out in a great number, the backed calculations and modifications create a huge mess.
That is not possible to sort manually within minutes or hours. But with an HRMS, that issue is tackled first-hand.
It can integrate all registered and active employee data from the algorithms set in the backend. HR persons can seek IT developers' help to justify the triggered actions and calculations input in the payroll system.
Later, they have to monitor the final salaries calculated by the system. Plus, theHR management system embedded with a payroll tool would not allow human error to occur.
This saves companies from heavy losses of under or overpaying their deserving or not deserving employees.
HR professionals are a level closer to being the strategic partners to their CEOs with live and real-time reports.
First, they garner these reports from the HRMS they use. Later, they discuss strategic human resources planning and the value added to the firm's success.
These reports highlight the top-performing workforce and hint at how to value them regularly.
Otherwise, they also know what workforce is underperforming and where they face issues every day in delivering their key performing tasks.
Exit management or offboarding process is bliss for HR persons when using a stable HRMS. They can organise the entire exit management cycle on their systems, and employees leaving can overview it too.
Departing employees will be regularly notified about the status update of their full and final. HRs can also increasingly depend on the HRMS for helping execute the offboarding process seamlessly.
This gives a departing employee an experience they will remember and recommend. In addition, it is useful in improving internal branding even when the employee will no longer be actively working.
uKnowva HRMS makes a difference in CHROs' and HR professionals' lives every day. This is because the system understands how to give a remarkable experience to each user, client, and customer.
For startups, this is an HRMS must-have for several reasons. These are, but are not at all limited to:
AnHRMS is a wonderful invention, I would say. It lets people add value to their team’s success.
They have the competency and capabilities to meet and enjoy shared common goals. The rate of delivery multiplies with transparency between desired teams.
There is an openness between employees working on projects and tasks. This practice leads to healthy competition and timely recognition of smart inputs and collaborations.
Therefore, a modern human resource management system is an online base to welcome hybrid working culture with integrity and honesty.
Every firm needs platforms, tools, and systems to assist and manage the operations of its HR department. Companies utiliseHRMS, HRIS, and HCM systemsto manage recruiting and human resources procedures, as well as any other form of people-related activity.
HRMS, HRIS, and HCM are all really valuable. But what exactly do they imply? When and how should they be used? Is there a distinction between them?
Ahuman resource information system (HRIS) is software or an online platform that aids in the management of a company's human resources activities, focusing on people, processes, and policies.
An HRIS is a data-driven system that stores master personnel data and offers the business with easily consumable information and insights. At the heart of human resource information systems is a personnel database that may be accessed through functional tools.
HRIS is primarily used for people monitoring and recruitment, but it also measures employee working hours and analyses processes to aid in the growth of companies.
The following are the primary characteristics of ahuman resource information system:
The management of employees in a company is referred to as human capital management (HCM). This sort of system suite combines all of the benefits of HRIS with talent management capabilities.
A human capital management system often includes tools for talent acquisition, talent management, and talent organisation, allowing HR tasks like onboarding, performance monitoring, remuneration, and offboarding to be effectively managed.
It brings together many features and tools, such as payroll records, timesheets, and productivity statistics, to make it easier for businesses to manage and track all employee-related information.
Overall, HCM may be adjusted to each organisation's activities and actions to assist them. Human capital management may also be seen as a strategic move that encompasses all of the activities, policies, and procedures.
The following are the most important tools in an HCM system:
The Human Resource Management Systems (HRMS) usually incorporate all of the elements of an HRIS as well as HCM capabilities.
You may expect to have access to everything featured in an HRIS and HCM, as well as a payroll system and some features for moreeffective labour management, when you invest in an HRMS system.
The following features are included in an HRMS:
Organisations may boost their productivity and efficiency by using a well-designed time and labour management approach. As a result, HRMS softwares like uKnowva HRMS are the most complicated and All-In-One programmes of all HR tools.
In essence,HRMS, HRIS, and HCM systems are extremely similar.
The most important distinction is that they all deal with the human resource department, the workforce, or employees, and all related issues and concerns such as employment, recruitment, orientation, training and development, payroll and benefits, performance analysis, and other work-related services to employees.
HRIS and HRMS are the most comparable, since both are software with similar functions, however one has more advanced features than the other.
HRMS is the most diversified of them, as it refers to a whole HR software suite.
The distinctions betweenHRIS, HRMS, and HCM systems are blurry, since many individuals use these terms interchangeably.
So, before investing in software, it's critical to check over the features and benefits. The system you select is entirely dependent on the demands, size, and objectives of your firm.
Each piece of software aids in increasing efficiency and productivity.
Furthermore, a human resource management system not only aids in the administration of HR-related activities, but alsocreates a great experience for your employees and potential new hires.
Each programme provides a user-friendly platform that facilitates the onboarding process and personnel management digitally.
uKnowva HRMS provides a comprehensive platform for all your recruiting and human resources needs with timesheets and expenditure analysis, assignment administration, document management, and much more!
Good employee management makes sure employees know their job while performing it as per predefined standards. It’s a process anchored with other core HR activities: employee data management, recruitment engine, and performance management.
It involves searching for talented hires for your company from effective hiring channels.
Make sure employees have better experience in the firm than they originally expected. Encourage them to participate in theHRMS softwareregularly. With that, they connect with their distant team members well. This boosts the retention rate in the long run.
Help employees achieve their goals but don’t micromanage them. Give them the right tools like a trustedemployee management system. With that software, employees can enter their work data for managers to decipher and analyse without intervening later on.
Performance management systems and tools have functions like polls, surveys, forums, etc.
Employees use them to put their voices forward in front of their seniors, managers, and C-suite executives. It is a platform where these staff members can urge the company to bring necessary changes.
When managers or change-makers listen to and act upon those suggestions, feedback, or recommendations, employees feel that they are valuable to their firms. As a counter effect, employees wish to stay in the organisation longer.
That’s because now they realise that each of their votes, opinions, or comments/likes can create drastic changes in the company’s culture.
That degree of accountability and responsibility makes an employed person feel more connected to company policies and workplace culture.
Basically, without anemployee management system like uKnowva, inculcating a company’s value in an employee is difficult. Because then they feel hesitant to engage in surveys or opinions.
The reason for that is they are not sure if their voice will reach the point where change matters.
However, with anHRMS system, they can see who all liked their comment, likes, polls, or surveys. They have instant feedback and reaction to their opinions from literally anyone in the organisation without a barrier.
Theimportance of employee management portal becomes clearer when we talk about employee data security.
In a growing company, that could be a major concern. Because without a cloud-based employee management system, handling data sets of 100-1000 employees is a feat.
Without proper organisational and planning skills or ideas, information could be lost when written on paper. Anybody could steal, neglect, or forget the papers anywhere in the organisation of a growing, medium- or large-sized firm.
But that’s not the case when theuKnowva HRMS system is implemented. This cloud-based employee management tool has 4 levels of security. These levels ensure that the registered data is never lost, always has a backup on time, and is properly encrypted.
Every employee must have a goal while working in a firm. They must visualise or anticipate their scope of improvement by using the company’s resources as they continue accomplishing their KPIs.
However, when a company grows and hires more people, managing them is difficult for HRs. So there arises the need forHRMS software. Using that, HRs and TLs check the intuitive dashboards and live reports.
These insightful reports depict how well an employee performs – especially with their team members. Knowing their monthly or other periodical reports, team leaders can further form Talent Management strategies.
They would know which employees need more nurturing and guidance than others. Accordingly, they can raise appraisals for a particular team or employee. Plus, they would allocate difficult tasks to employees who perform their deliverables on or before deadlines.
Using the same reports, they know which employees are performing ineffectively.
They can then talk to them once. First, get to know their deal. Then, work together with those employees to help them set their targets straight and in line with the company’s benchmarks.
Remote working employees feel disconnected or isolated from their team members without direct/transparent contact. However, with an employee management portal, that problem is addressed promptly.
In other words, team leaders can boost smoother, more transparent, clear-cut communication between employees. This is even more necessary to accomplish complex tasks under a shared project.
And when employees communicate their opinions, issues, or suggestions with mutual respect on a direct channel, they trust the organisational culture more.
It equally affects their work-life balance, happiness and wellness score, and overall expectations of their growth in the company.
That iswhy employee management is important.
It opens up channels that can be monitored, measured, personally customised for employees to engage and communicate effectively.
When employees come up with fresh ideas, solutions, or suggestions, the company’s culture and productivity multiply.
Plus, this practice conditions employees to think like strategic leaders in their teams. They get to experiment and sharpen their soft and hard skills when they communicate correctly in an organisation.
Besides that,team members start mutually trusting, respecting, and welcoming each other. It could be for creating and collaborating on different projects delivered on various deadlines.
Conclusively, people learn to work better together as they continue communicating with a purpose on anHRMS software. And team leaders have less burden to encourage the employee to open up.
Employees must know their daily tasks to avoid confusion and unwanted delays in deliverables. This behaviour only makes them more efficient for the company and upgrades their work ethics in addition to their portfolio.
But without an effectiveemployee management system maintaining such accountability could be hard. For example, managers would not know the accurate efficiency levels of their well-performing employees without a workflow tracking system.
Even employees would not know if they contribute rightly to attract more recognition and appraisal in the company. That is another reasonwhy employee management is important.
As with a management portal, there is transparency in workflow, accountability, and responsibilities. The organisation chart too describes employees’, their seniors’, and their teams’ details.
Five things that clarifywhy employee management is important are explained above. Employees and hiring managers can get a clear idea while reading these pointers. But, in the end, it’s quite evident that HRs need a system in place to bridge the talent gap.
Otherwise, employees – especially newly hired – would be confused about their work, reporting managers, and engagement expectations.
But theimportance of employee management is also relevant here so that Talent Acquisition, Engagement, and Management strengthens and emboldens in an organisation.
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HRs must learn to choose and usecloud HRMS in 2022. It will brush up on their HR skills and automate their regular activities. However, anHRMS software can provide multiple functionalities.
Learning about them is essential. It will help you – an HR – make a concrete decision. You will acknowledge better why you must use a cloud-based HRMS for your company.
Read the blog ahead and be familiar with the important usage and benefits of an HRMS.
Posting a job, finding the right candidate, and tracking their application (ATS) could be challenging and tedious. That’s more evident in the case of bulk hiring. HRs have multiple other key performance indicators to catch up to.
But the onboarding process takes a lot of time when the hiring has to be potential and efficient. After all, the company’s cost is involved. Therefore, using a cloud-based uKnowva human resource management system is a much better option here.
HRs can set automated actions using this system. They have to check the triggered actions for streamlining their mundane activities. Then tracking candidates and their application is easy. Floating offer letters across in bulk is rather faster.
Growing modern companies have to work with multiple applications like Zoom or Google Meet, Chat boxes, Microsoft Office, G-suite, etc. Jumping from one app to another can take time to complete certain tasks.
That’s why acloud HRMSin 2022 gives you the benefit of third-party app integrations. Using integrations, you save time manifolds. There is no need to log in and log out repeatedly from multiple apps when integrated with the HRMS.
It’s very helpful for HRs to post jobs, track employee progress, and communicate externally and internally.
Configurations are necessary for companies when using acloud HRMS in 2022. Every company operates differently because of their policies and branding. An HRMS must reflect the same. It will boost internal communication and branding.
For that, companies and HRs must have provision to configure theuKnowva HRMS portal. Then, they can tweak the triggered actions, automated tasks, and live dashboards on their own.
Additionally, they can colour-code the instance and use the branded logos and illustrations as they like. With a larger font, HRs can improve readability even for visually impaired employees from anywhere.
However, these are just one of the many examples – validating the reason to choose acloud HRMS in 022. Your company might be different and require a completely new set of configurations in the system.
uKnowva allows that from the first click to the last. That’s where HRs work-life is smoother and smarter using this type ofhuman resource management system in India.
HRs can boost and encourage team and employee engagement levels in an HRMS. However, it has to integrate with the group and team chats first. With a cloud version, it is most certainly available and accessible.
Teams are less dependent on HR with online team chat, polls, surveys, and discussion forums. They can resolve their internal queries as fast as possible. In addition, employees can directly contact their team leaders and senior management on an Adhoc basis.
So HRs intervention inteam chats is less. This gives employees a proper opportunity to bond with one another. They get to know what their team members prefer, like, and suggest using the polls, surveys, and forums.
With regular internal communication, harmony improves between teams. Next time, they work in tandem with more motivation and a zealous attitude on another project. It would lead to less conflict or friction between employees.
Instead, employees have more chances to have a problem-solving attitude when working in teams together with transparent communication.
Choosingcloud HRMS in 2022 is useful to employees working remotely or from different locations across the country. However, they can still manage to accomplish challenging tasks and projects together as teams using the HRMS.
That means HRs can boostDEIB-oriented company culture and hybrid work styles. These two pillars are needed more in a growing company after the pandemic. Employees, after all, now love working at their leisure and being self-reliant.
They don’t wish to depend on HRs for every other activity and project. Rather, they become more productive with the right tech tools to collaborate with teams virtually.
Therefore, this is a great opportunity to use an HRMS for small and medium-sized companies. The maintenance fee of the cloud-basedhuman resource management tool will be substantially economical as well.
Reports are important for HRs and reporting managers. These help manage and monitor every kind of workforce enrolled in the firm. For example, without analytical and live performance reports, it could be difficult to gauge the right performance track of a particular employee.
However,HRMS software allows HRs and reporting managers to use those reports on demand.
They can access these reports literally from any corner of the world. Of course, they must have login credentials and astable internet connection to download or access these insightful reports.
Many reports portray data integrated with leaves, attendance, projects completed, and clocked-in hours. These are also downloadable in multiple formats like doc, PDF, and CSV format.
It would be helpful for HRs to access these reports in any format they like – supported by their devices.
That means the userexperience on such an HRMS is excellent and seamless. There is no limitation to how HRs and reporting managers process, interpret and access these reports for periodic audits and appraisals.
A cloud HRMS in 2022 assists team leaders and employees with smarter goals. The same is the case for multiple teams existing in a growing firm. Setting up smarter goals makes employees and teams more intellectual, agile, and ready for change.
They can then take on new challenges, projects, and tasks effortlessly. As a result, their teams and professional careers will have an exponentially growing graph. In the end, it will benefit the company’s market reach too.
And when employees get toset smarter goals in an HRMS, they feel more empowered. This shows that their work matters and has the capacity to bring drastic changes in the company’s reach and revenue.
Ultimately, team members wouldbe motivated to outperform. There could be a healthy competition between teams and their members by setting up smarter goals that are interesting to achieve.
Acloud HRMS in 2022 has a list of essential reasons proving its excellence. Many are stated above for your knowledge. If you’re a new HR in your firm, these points will definitely help you understand the workings of an HRMS.
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