Attendance regularisation helps employees to correct or rectify their attendance data. At times, employees might have technical issues with the biometric system. They might end up forgetting to lock the attendance for the day. So, attendance correction is essential because it impacts the salary amount to be credited for the next month or disbursement period they are eligible for.
Employees start making up for missed hours by regularising attendance. They need a smart tool to do so without interruptions and lags in their attendance data. There is a need for a system that helps employees working in different rosters, to make the changes for regularising their attendance in real-time and before locking the data for payroll generation.
Managers and HRs get instant notification when the employee is following the attendance regularisation process. Employees need a self-serving and self-explanatory tool so they don’t need to chase or run after the HR professional to make corrections in their missing attendance data in the calendar.
Attendance regularisation is the process of correcting or updating attendance records when an employee forgets to mark attendance, misses a punch, or finds an error in the system. It helps ensure attendance data remains accurate.
Employees typically log in to the HR portal, select the attendance regularisation option, choose the date with the issue, provide a reason, and submit the request for manager or HR approval.
Accurate attendance records help ensure employees are paid correctly for the days and hours they worked. It also reduces payroll errors, supports compliance requirements, and prevents incorrect salary or tax calculations.
Occasional attendance corrections are normal and usually have no impact. However, repeated regularisation requests may indicate poor attendance discipline and could influence a manager's perception of reliability, depending on company policies.
Most organisations require attendance regularisation requests to be submitted within a few days of the attendance issue or before the monthly payroll processing date. The exact timeline varies by company policy.
Managers should review the reason provided, verify supporting information if needed, and check whether the request aligns with work schedules and attendance records. Requests should be approved only when the correction is genuine and justified.
A small business can create a simple process where employees submit attendance correction requests through email, forms, or attendance software. The business owner or reporting manager can review and approve requests before payroll is processed to maintain accurate records.
Best Practice:
Go to My Attendance in the Attendance module on uKnowva. You can see an entire month’s calendar in a single interface. Click on the day where the data is missing. Fill in your attendance details by adding Start and End Time. Also, add a description that will give the reason to justify the need to regularise attendance.
