An employeeperformance review reshapes their career and journey in the firm. These reports focus on every key point mentioned related to the employee performance.
It boosts their confidence when the information is apt. But shatters the same if written poorly. A great performance review report must be objective and backed by evidence.
Reporting managers gather these proofs from theperformance review platform like uKnowva. There, managers get each employee’s performance datasets without bias or manipulation.
However, when the company grows, managers often don’t have time to write a proper review. But that is unacceptable as it will adversely impact employees in the long run.
The review must be on time to avoid any rift between the management and the employees, especially while considering performances. To achieve that, pay heed to the 6 effective writing techniques below.
These techniques help you cover all the points generally, which as a reporting manager, you must add in the review letter. Such strategies will automatically improve your superior-subordinate relationship.
Every employee you supervise must have different KPIs to meet. Some KPIs, like communication skills, punctuality, or discipline, might be common. While other OKRs and KPIs might be mutually exclusive.
You must clarify expected goals and behaviour in the performance review.
If you’re unsure, take the help of the uKnowva PMS tool your firm uses. From there, you get the right info on the earlier KPIs you have set for your employees.
Do not keep rambling about the previous performances in this review. Strike a fine balance between performances achieved and expected targets for the next period. Make sure you appraise your employees for previous performance but don’t overdo it.
Theperformance review platform comes to use here. Take help from the employee dashboard. Check what predictive analyses are drawn from those reports based on the employee-centric data. Incorporate those from points for future performances in the report.
Be mindful that each employee will have a separate report. Don’t just talk about the overall team performances in the individual’s performance review.
The big picture must show how each employee is valuable and contributes to the firm and the team. How they can continue to do so in the future to remain employable and be more important to the team.
Ensure you do not disregard anyone while writing this effective performance review report. Even if your employees have underperformed, there might be a reason. You must find that cause as the reporting manager and work on it promptly.
If employees are not refining or chiselling their work attitude after several warnings or suggestions, there will be other measures. However, you must not use rude words in the performance report.
You have to be informative and a bit descriptive. But never discriminatory or derogatory. You must show employees they have potential and skills, backed by the evidence.
After all, they were hired in the first place because of their skill set by HR professionals. If they ended up underperforming, there could be multiple reasons. The culture must not be fit for them. Or they are not involved in the job as was expected.
Such statements can be used in theperformance review report to give factual or neutral statements. Otherwise, if you use remarks like "useless, non-productive, and good-for-nothing," these negatively impact the reader's mental health.
Employees are already very sensitive nowadays. If you give them such remarks in the review, they will end up losing trust and would want to switch jobs.
That would be a greater loss to the firm – especially if the employee has performed well previously or has been loyal.
Gather your team member’s performance data from the HRMS platform to be factual and free from bias. The uKnowva HRMS has all the information for the registered active employees. If your firm uses it, the entire performance review will be flawless for you.
It will highlight the most useful and productive hours of each employee reporting to you. It also shows the predictable behaviour for the next period of each employee. Then, it will show you how many of them are the most punctual and disciplined in the system.
Besides that, you also overview the total projects covered by each employee and the hours they took to complete. The performance review will be super factual and evidence-based using this platform.
Add your suggestions to make the performance review report more effective for your employee. For these suggestions, you must also be a good judge of character. Besides that, take help from theHRMS platform.
It will have more details on the key areas your teammates must improve for better performance. This could be an individual- or team-level suggestion. However, if your subordinates report to you often, you know their weaknesses and strengths.
It will be easier to give them the right suggestions in the report this way. Ensure that these suggestions are related to their job roles. Do not detour from giving non-relatable suggestions.
Do not be vague about these suggestions. Write down how these suggestions will add more value to the employees’ job roles or activities. Employees will have no confusion after reading the suggestions from different perspectives then.
Eachperformance report must be holistic for the employee. It needs comments and feedback from others too. Because an employee is not only working with you. They have a growing list of peers, colleagues, clients, or stakeholders they talk to to get work done.
A client testimonial will add more value to the review if your employee collaborates with them directly. So, ask your employees or teammates to review each other properly.
Tell them to be wise and mature when they rate and review each other for maintaining this performance review. It would be easier to appraise the most deserving candidate this way.
Each member’s performance report will be highly objective and free from bias after receiving a 360-degree review.
There is no perfect way to write the most effectiveperformance review report. But with the 6 strategies above, there will be more transparency, clarity, and fact-based reporting for each employee’s performance.
These reports later can be forwarded to the management to get the approval of the appraisal for each employee. Moreover, employees know what qualities they’ve mastered and which ones they need to work on from these objective reports.
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The covid-19 pandemic had been tough on every worker. Some had to step up, and others preferred to lean out. Here managers had to reform theirperformance evaluation systems without penalising anyone who wasn’t capable.
It’s also now more understandable that compensation to workers alone is not enough. For reimaging the performance appraisal and evaluation system, the process has to be redefined.
So, hiring managers can now seek out betterperformance evaluation process tools in this new normal.
Here remote workers, flexible working hours, contractors, consultants, and freelancers are becoming the norm. That is more in the case of a knowledge-based or data-driven industry.
In the blog post list below, you will understand how to set up a performance review and evaluation system. That is considering the new workplace norms and expectations from diverse employees.
At this moment, with auKnowva performance evaluation tool, you can set up clear roles for your employees. They might work from numerous locations at multiple hours during the day. That shall not ever impact their duties towards their job roles and responsibilities.
Therefore, you must know and define the importance of each task and activity assigned to your employee in the system. Employees can check whenever they want from theperformance review tool like the one embedded in the HRMS.
This will remove the ambiguity of defined roles and responsibilities amongst teams. They will know the weightage each task has and the deadlines to complete it.
You have to make sure that consequences are attached to every non-performing activity or attitude. This is not a punishment for employees. It’s keeping the culture same and straight in the organisations where achieving goals with dignity and autonomy matter.
Even your remote employees, labourers, contractors, or freelancers must know that. Everyone who works for you must know the consequences of delays and non-delivery of the goals.
This could result in reduced review points, fewer incentives, or other benefits/privileges. But the basic pay of the staff does not get impacted by it. However, the overall growth is decided on how much employees perform: their efficiency and effectiveness.
While setting up youremployee performance evaluation in the new normal, communicate the benefits of breaking records and milestones. This is an equally opposite feature or factor to be kept in mind compared to the point discussed above.
But it holds the same value. If you define consequences for non-delivery, decide and communicate the rewards and recognitions too. This motivates employees to outperform. They would want to win exciting incentives and accolades.
After winning these review points, recognitions, or timely rewards, they have a greater sense of purpose, belonging, and job satisfaction. They would prefer to remain in this organisation which rewards their inputs on time.
Theperformance evaluation process and system have to work in tandem with decision-makers. It can show the teams’ progress reports to their reporting managers. They will get the hint from there, whether their teams are working towards the organisational goal.
If not, reporting managers have to align them repeatedly. This is a continuous process. When teams are given autonomy to work out their time and projects, detours can occur. Live dashboards and insightful reports help HR persons and reporting managers.
This way, theperformance evaluation system works best in the new normal age where diversity and inclusion factors are prominent.
So, each reporting manager can overview different workforces at once, irrespective of their work hours or locations. That would not be a barrier anymore.
Instead, they can instantly connect with their team members withsmart uKnowva tech tools on time. With that, the alignment of decision-makers toward the common goal is faster, and so is the delivery.
These reports also overview if decision-makers working under the reporting managers are contributing right or not.
Later, managers can change their human resource allocation or reviewworkforce performances based on such behaviours. That is after the alignment is still not effective.
Theperformance evaluationor appraisal software in the new normal age has to be interactive. Employees need that platform where they feel they are not alone or in information silos. They must connect to their job, work hours, and reporting managers.
After all, they are giving 8-12 hours every day to their job. Be it from any location or at any given hour. If there is no connection or a delayed one between subordinates and superiors (RMs, TLs, HRs), they feel isolated and demotivated.
However, a new-ageemployee performance evaluationtool tackles this hindrance promptly. Managers can regularly use the chat platform to connect and collaborate with their teams.
They stay in touch genuinely. The notifications of each message and chat are emailed, sent as push notifications, or a loud buzz. This is a proactive way to stay connected or receive alerts from staff looking out for you.
With this continued practice, employees build trust in the reporting managers. They know when to approach their seniors and how.
Reporting managers, in return, form a rapport with their members. These managers know each team member’s strengths and weaknesses.
Later, they can use the same to allocate or reallocate human resources for faster and more efficient project delivery. Together, teammates and reporting managers can work to outperform their team’s productivity.
All this happens when the communication is strong, consistent, and responsive. The platform provides it. Reporting managers must also respect each member; listen attentively to act upon their queries and suggestions proactively.
Aperformance evaluation or management tool has to be interactive, smart, and agile. The new-gen expects workflow automation, quicker review and response, and an on-time hike in salaries.
They no longer just want compensation for their jobs. Complete appreciation, job security, safety, and connection matter.
They must also review themselves along with their peers and seniors. So, a modern employee performance evaluation software must provide these features. Other than that, the points above educate you on aligning your team efforts in the PMS with agility and integrity.
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The best performance management strategically reforms employees’ efficiencies. HRs also assist their CHROs in developing top talents with little cost and time.
They hire and nurture employees with shared organisational goals. With the modernperformance evaluation system, they promote clarity and creativity in goals.
Employees too exercise the advantage to set their targets, keeping their team's expected efficiency level in mind.
Altogether, the company environment is empowering for a like-minded and diverse workforce. Their synergies matter and influence performances evaluated in the transparent, AI-backed, and fully automated online systems.
However, if you’re in a fix to set up an efficient PMS with concrete company policies, refer to the blog below. It teaches you the right examples to bridge the gap between expected and delivered performances every day.
Theperformance evaluation process is most appropriate when employees set goals innovatively. For that, the system applied or used in the firm must be interactive, configurable, and customizable.
It should have enough features for HR persons, RMs, and employees to regularise their goals. This could be frequent when top performers keep breaking their records. Other times, teams might need to reduce the intensity of their goals due to external factors.
But that should be normalised company culture in the firm. It is only sustainable and appreciated when theperformance management system has no restrictions. HR persons must know that challenges occur all the time in the firm for employees.
At times, they might not meet their goals fully. It could be for multiple reasons. Similarly, there are times when employees are breaking records one after another in a period.
The system must allow such revisions. It makes the employee journey bearable and enjoyable. Plus, it adds value to the humanised factor. That’s when it adjusts the scheduled goals according to the workforce’s capabilities.
Appraisal during theemployee performance evaluation must be from 360-degree. No longer is the traditional appraisal accepted amongst the modern generation from only the immediate supervisor.
A modern worker has to team up with multiple vendors, employees, managers, and other stakeholders. A holistic approach to reviewing and rating their behaviour is a must.
This will boost their self-esteem and make them humbler when dealing with people from different walks of life.
They pay attention to each client and customer’s needs with gratitude and sincerity. That’s if they know their immediate customer/client interaction will also add value to their 360-degree appraisal.
Thisperformance management process creates an evident, fact-based picture of employee behaviour.
Managers trust their staff better with 360-degree feedback because then there is less scope for manipulation. True and honest reviews and ratings will be more welcome through this system for each employee assigned to a project.
And we all know such honesty is the key to creating the best workplace environment. Employees carry the responsibility of autonomy with sincerity and complete their expected goals on time. That is influenced by the 360-degree constructive feedback system.
They can also improve their communication, people management, time management, and project delivery skills. Together, thisperformance evaluation system is suitable for every team and individual.
OKR represents Objectives and Key Results. Each goal assigned to employees must align with key results expected from them. These key results are individual and team-oriented.
Each team has to deliver certain goals together for the company to propel ahead in their sector.
The rightperformance management software must give managers the right provisions to tweak each task’s weightage. This projects each activity’s influence on the company’s growth. These two aspects must be aligned every time because managers do not want to misguide their staff.
Ultimately, they are working for an organisation. To remain employable in the firm, they must have common goals to achieve. That’s why setting up OKRs is essential while using the PMS.
To install the rightperformance management system, make it easy to use. If it’s too hard to understand, employees will not even engage, let alone perform. They need new HR tech tools to ease their task and reduce micromanagement.
If the tool isn’t doing that, it’s possibly not suitable for your firm. But theuKnowva performance evaluation system is pretty easy and interactable. The process of entering employee details is quick and finished within minutes.
The system integrates the data automatically to generate reports on demand for RMs or TLs. They audit and regularise performance reports on the go as it’s an on-cloud software solution.
Modern HR persons don’t need to download gigantic software anymore to evaluate their team’s performances. They can work at different hours to regulate their team’s efficiency levels. The process to access the system on uKnowva is easy, free from lag, and loads fast.
Thus, each user receives a better experience while using a PMS solution online.
They would look forward to using this tool with 100+ homegrown add-ons to automate daily tedious/mundane tasks.
Theperformance evaluation process is incomplete without ahelpdesk for employees. The system can install a helpdesk for solving individual or team queries on the spot. These help desks can be for separate departments operating in the firm.
For example, there could be queries related to IT, Finance, Communications, or the HR department. Employees don’t need to message their HR every time they face unique issues on the system.
They directly contact individual department’s helpdesks listed in the panel. This reduces each staff member’s dependency on the HR executive. And it works fine even for the remote and contractual staff or labourers.
Each such help desk raises a ticket number. Employees track the status of their query using the ticket number. Otherwise, they connect with the department heads on live chat for urgent matters. The transparency remains as chats can be recorded for legal purposes.
Set up the bestperformance management system software for your organisation with the steps and deciding factors listed above. These steps are basic or general. Your firm might have other requirements.
Discuss clearly with the CHROs of your firm to know what they want in their next PMS. uKnowva can surely deliver that with highly customisable solutions for growing start-ups.
Connect with our technical team here for a free PMS instance today!
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