Human Resource is an essential part of any company. Whether its recruiting new employees and onboarding, training, attendance, payroll, or leave management, HR processes play a vital role for every business. However, the HR department needs to spend a lot of time managing paper-based manual processes. The automation of HR processes can save time and money as well. The digital HR tools bring coordination amongst the various HR functions and make it seamless. This also means that bringing in value to the work and playing a strategic role.
Problems of Manual HR Practices
The conventional HR practices involve working with excel spreadsheets and hard copies that makes the HR process full of hassles. The employee’s productivity gets hit as they have to spend more time on paper-work. Even the fraudulent activities and errors in payroll may lead the company to the losses too. Since many businesses follow the manual HR practices, a report states that 72% of HR managers provide clear job description whereas only 36% of candidates agree to this.
Another report indicates that HR Managers spend nearly 7 hours to sort out the complaints of the employees in a week. This leads to an adverse effect on the quality of the work and even leads to losses.
5 HR Tasks that Every Business Should Automate
Automating Hiring And Onboarding Process
Human resource management software makes the hiring and onboarding process more comfortable. The manual onboarding includes the signing of the contract, orientation, and other essential company functions. With HR software, HR managers can do job posting, track applicants, and hire the right people effectively. It streamlines communication and improves accountability too. HR department can provide training videos, a personal dashboard, and ground information about the organization to new employees effectively.
Employee Management and Self-Service Portal
The central HR system will help businesses in storing employees’ data like employee profile, employment contract, salary, tax, insurance, appraisals, resignation, and much more in a single place. Moreover, HR managers can access all these data when required quickly. The system offers highly secured data and minimizes data error by facilitating employees to enter their details.
Tracking Employees Attendance
The use of the biometric Attendance System will maintain the employee’s attendance with their location. Moreover, the employees can punch in and out timing from any device. This eases out the whole attendance process, as in manual system, the HR Managers have to keep a record of the timesheets of employees. The timesheet tracking provides access to employees too as they can monitor in real-time and get a proper insight into their working hours.
Managing The Leave Requests
No more follow-ups for the employees to get their leaves approved since there is no chance of losing email of the leave request. HRMS plus Intranet system helps the HR Managers to track the record of the employee’s attendance and leaves. The authorities or seniors can check the leave balance of the employee for a particular year and approve them. Moreover, these records will help in preparing payroll as well. The automated HRMS system will help business to implement the customized leave policies too.
Settlement of Claims and Reimbursements Seamlessly
The expenses & reimbursements process has also become more comfortable with HR automation. The conventional HR practice involves going through a heap of files and Excel spreadsheets to know the source of particular expense, claim, or the reimbursements. This took a long time to settle the claim or reimbursing the employees. With automation, HR manager or accountant can find the source of the expenses easily and complete reimbursement within less time. Overall, it reduces the stress of accountant and any errors too.
The HR process is now moving towards a better era where not only employees can feel stress-free, but also organizational productivity has increased. The HR Automation process overcomes the problem of conventional HR practices. The company’s searching for cloud-based HRMS India can opt for the best and affordable system from a reputed service provider uKnowva HRMS. We help businesses to manage their organization effectively and save their time and cost.