Your firm needs abiometric attendance system to manage a diverse workforce. If it’s virtually accessible, that’s even better. As it is, employees want less hassle in punching in and out. They can work from anywhere with such a feature.
With this freedom, they have less pressure to measure their attendance and focus better on completing work. And a modern fingerprint attendance system can have multiple features.
Read about them below. You will know better as the list goes on. Cross-check which of these you want in your nextuKnowva virtual biometric system. Get ahead with it by connecting to the tech support there then.
Choose a biometric system or device that allows admins and reporting managers customisable control. They can punch in the credentials and overview their staff attendance.
Thisbiometric attendance system should give better accessibility to each registered employee. They must access it on the move. In fact, theuKnowva VB allows the same. So, even sales and hybrid workers can use this system. Their attendance does not hamper this way.
Managing remote employees or contractors is easy for team leaders henceforth.
Thebiometric attendance tool or system must not lag. The company would keep fluctuating with the number of actively registered employees. So, it must integrate with the HRMS system used.
This way, the attendance will record the punch in/out of only active employees in the firm. And if the system is online or on-cloud, there is no limitation of users. So, even most mature companies can use this tool or software without worrying about lag or restrictions on users.
uKnowva virtualbiometric attendance system has seamless connectivity. It ensures 99.99 percent uptime of its defined server. So, employees never face a glitch or error while using this tool to punch in and out daily.
It does not matter wherever you punch in/out from. The server and connectivity remain up always. Each record will be maintained and does not create any roadblocks in managingemployees’ attendance scores.
The traditional fingerprint attendance system does not have a provision to check up on your employees’ wellness. It matters, though. Because employees burning out will perform low every day.
However, you can judge the happiness/fatigue level with a modernbiometric attendance system. The system encourages staff to punch in their mood using emojis while clocking in/out.
So, managers study how employees start and end their day at work. A detailed analysis draws out based on these clock-ins/outs.
The HRMS predicts attrition and retention rate from these wellness and happiness metres.
Daily punch in/out records in the virtual biometric system must integrate with timesheets. Employees maintain that for their overall invested hours in the task or project.
Leaves and attendance data regularises accurately from the collated data through thebiometric attendance and timesheets. So, employees can plan their vacations or emergency leaves accordingly.
On the other front, managers overview employees’ efficiency levels from different angles. They become assured if their hired talent works productively during their working hours every day.
Plus, there’s no need for managers to manually match biometric data with timesheets with automatic integration. Any mismatch or errors will be aligned or pointed out by the system.
That is how admins and HR associates work to regularise each employee’s attendance within a few clicks.
Integration of the biometric attendance system with payroll is a must. Salaries disburse only when the leaves and clocked hours are aligned. Thus, an HRMS system must be at the centre of it all in the firm.
With integration functionalities, the system will automatically deduct or credit the amount in employees’ monthly salaries.
Deductions could be because of taking more leaves than allowed/allotted. Credits could be in the salary for working overtime. This is compensation for those extra hours.
Manually calculating these deductions or credits is challenging for HR persons. They already have other work to complete. And the calculation of these amounts for 10-100+ employees can demand days or weeks from HR staff.
But when thebiometric attendance system is used, this problem is sorted flawlessly. There is no need to depend on the paperback or excel sheets to deduct or add incentives after matching work hours.
The system has all the data attached or associated with each actively registered employee. HR managers or associates only overview the salary slip once before approving the disbursement.
HR persons and employees get full IT support from theuKnowva virtual biometric system. They can talk to the helpdesk and IT support team whenever there is an issue. The IT support team is friendly, interactive, and purpose-oriented.
They can solve the issue without unwanted delays. Mostly, the issues are very minimal. But the IT support team can also train HR persons to use the system in detail. This way, HRs and their employees don’t need to depend on the IT team next time.
So, the team is always available to make the staff self-reliant and self-serving. It ultimately saves time and total efforts invested.
While you’re using a modern and interactivebiometric attendance system, backups are a mandate. You will get this feature for sure. Earlier it was not available in every attendance tool.
Traditionalfingerprint biometric system was not like this. It was based on everyday physical entries. There was no surety of its backup for bigger companies.
But that isn’t a problem anymore. Regular backup is a feature embedded in the virtual biometric tool. So, admins, accountants, and reporting managers overview and supervise data charts and sheets whenever they want.
The leaves and attendance data audit is on demand because the cloud server safely keeps these datasets. The admins or whoever has the permission to live dashboards log in through their credentials into the system. They can view the dashboard from the panel or home page.
These reports are downloaded in multiple formats for auditing purposes. Thus, the overall data is secured, and the history is never hampered as long as it is on the cloud server.
Make sure your nextbiometric attendance system is flawless, easy-to-use, and seamless. It must focus on employee wellness, have live geo-tracking, and multiple integration functionalities.
Every punch in/out is easy and transparent, adding value to the overall analytical reports. These reports help CHROs and team leaders make strategic decisions to better the company culture and employee experience.
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Go paperless withbiometric attendance and save the total average of time or cost involved. The digital biometric system boosts productivity, overcomes theft or manipulation, and other downsides.
Understand more about its functionality in terms of its main advantages below. Then you will have a better idea ofhow the biometric attendance system works and how your organisations can leverage it.
Don’t worry about the employee data storage and history while using the uKnowva virtualbiometric attendance system. It automatically creates a backup on the predefined time.
No one gets to mess up with the data sets or the history. It directly gets interlinked with the real-time punch ins/outs by active system users.
Reporting managers can audit the reports whenever required if the backup is on time. So, that’s a very good advantage to look forward to in thebiometric attendance machine.
uKnowva biometric attendance device offers integration with the attendance and leaves tool. HR persons can regularise each employee's leaves and attendance with this functionality.
This feature is similar to an extra piece of evidence for the hours clocked in. And the data from the virtual biometric gets integrated with existing leaves and attendance management systems.
If your company does not have it at present, uKnowva can provide that tool too to integrate with it. Overall, the user experience for HR persons is seamless. They can, at any point, check if there is any fault in the leaves and punch-ins/outs.
Employees get it regularised from the system interface itself. Additionally, they can raise a ticket to the HR or admin person for synching the data from both systems. That is when they find there is still an error in their timesheets.
A virtualbiometric attendance device is the best for flawless salary disbursements. That happens when it integrates with the existing payroll system on the backend. HR persons do not have to calculate salaries manually then.
They can let the system do the work for necessary deductions and additions to the salary. HR persons or employees can overview their salary slips later on. Employees have the provision in the system to raise doubts or queries.
This experience from every end is smooth, fast, and interactive. Mostly, with automated integration ofbiometric attendance with payroll, managing and disbursing salaries in bulk is easy and fast.
HR persons can use insightful reports generated from the biometric system installed. These reports predict employee wellness, happiness score, and attrition rate in the next few months.
Also, these reports project whether an employee is likely to depart from the firm.
This way, HRs can plan their workforce allocation and management accordingly. For instance, if the attrition rate is projected to rise, CHROs can strategically plan a positive change in the firm.
This could be by training, engaging, and empowering outperforming employees before it’s too late for convincing them to stay.
Employees do not wait for hours while logging in or out. The virtualbiometric attendance machine is simple to use.
uKnowva management makes sure of it.There is absolutely no lag when you enter your happiness metre and a short brief of the work to do for the day.
The punch in and out happens within seconds. The system logs you to the network system automatically. So, you never worry about “how does biometric attendance system work?”
If you still have doubts about punching in and out, you can directly talk to your HR person. The credentials and the link must be given to you to log in within seconds. Save that link in your system and start punching in and out regularly.
You don’t have to log in intentionally with your Id and password every day. The system recognises your device once you log in with your original credentials. From the next time, you just have to click the link and get going with punching in/out.
The entire process is that easy to execute.
The system gives you the benefit of live-geo tagging. It’s a wonderful feature enabled in thebiometric attendance device. Using that, remote workers can connect to their systems from real locations.
Team leaders will know and gauge the real location of the workplace for their remote employees. However, it does not mean that managers must micromanage their employees.
This feature projects an opposite belief. It means employees grow self-reliant and self-serving. They grow responsible for logging in with real locations whenever needed.
It’s just an added advantage and not a compulsion. Managers and employees must treat it like that. With this practice, there is more clarity for managers about their teams they allocate to different projects across regions/cities.
The modernbiometric attendance system has a happiness card or metre. Employees can punch in their daily mood. The same when they punch out.
Every hit on different moods creates a report at the backend. The system admins view these on their live dashboards. Admins can give permission to reporting managers too.
They can overview the average happiness score of their team members. From there, they get the hint if they are overburdening their employees. If that is so, they will have time to rectify that error in their manpower management and planning.
Ultimately, such a biometric system genuinely helps TLs get to know their subordinates better.
You don't have to worry about the employees registering on theuKnowva biometric attendance machine.As it’s available on the cloud, it has quite a large bandwidth.
And as your company reaches more milestones in terms of manpower, you can always upgrade your plans.
There will be no hindrance for your employees in counting their daily punch-ins or -outs. Their experience will be smooth as the system doesn't restrict new entries of registered employees.
The admins will get notified beforehand about the best time to expand their plans. So that front is sorted out and won’t be a hindrance.
An interactive, immersive, and coolbiometric attendance system is the need of the hour. Employees are bored and often do not prefer to physically use their eyes, fingerprints, or faces for punch ins/outs.
That is their concern for safety and health purposes too. Plus, a virtual system assists your company in managing and recording remote workers' attendance on time.
Those workers get all the same facilities as do the in-house employees. So, there is no bias even when recording daily hours.
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